Outdoor events are fun and popular when the sun is out or with good weather conditions. Plus, it could be a sustainable and practical choice when the outdoor space perfectly suits your event theme.
The usual challenge for outdoor events is to plan for unpredictable weather. For outdoor events to be successful, event planners must do what they can to ensure guests or attendees are comfortable, no matter the weather. Besides minding the aesthetics, it is of utmost importance to source durable and high-quality event furniture rentals that can withstand extreme outdoor elements.
To help you choose the best outdoor event furniture rentals, here are five factors that tick all the right boxes for form and function.
5 Factors to Consider for Outdoor Event Furniture Rentals
1. Type and Time of Event
The kind of outdoor event furniture rental you need should depend on the type and time of the event you’re organising. Understandably, a setup for a birthday party may not be ideal for a conference. The theme and lighting may also differ for day and nighttime events. Moreover, the event’s type, time, and theme will influence the food you serve and if they’ll be most appetising and interesting on expansive buffet tables or food trucks.
During the day, you can maximise natural light and rent oversized parasols to shade people from the sun and the scorching heat. On the other hand, at night, it could be nice to be under the stars and decorate with lanterns and hanging lights or opt for statement lighting and table lamps.
2. Number and Personality of Guests
3. Event Location
To achieve a cohesive look and feel, select outdoor event furniture rentals that complement the surroundings. To illustrate this point further, check out our Loft collection, which is ideal for industrial, urban, or rustic setups, while our Palm Springs collection allows you to pull off a more laid-back vibe for poolside or garden parties. Also, be mindful of following the rules and regulations in your event location. For instance, fireworks are not always permitted.
For lighting and AV equipment, consider the outlets you’ll need. Exposed wires can be troublesome outdoors because you must protect them from moisture and people from tripping. We suggest cordless lit furniture to illuminate and reflect either your event theme or brand colours.
4. Weather and Water Resistance
It is always a good idea to plan for rain, strong winds, as well as inevitable spills or splashes, especially for poolside events. For safety and aesthetic reasons, factors such as the weather and water resistance of outdoor event furniture rentals are very important.
We always recommend having quick set-up tents ready in case of rain and planning for weighted decor and accessories, so your event setup stays intact without flying napkins or installations blown out of balance that may cause accidents. Additionally, vibrant and clean outdoor event furniture makes excellent first impressions and elevates event experiences. Conversely, faded or cracked furniture due to sun exposure or liquid-stained seating can make anyone uncomfortable.
5. Budget and Accessibility
Coming up with your event budget may be the least fun part of event planning, but it does help narrow down furniture options by helping you discern which is essential and feasible. When canvassing a supplier for outdoor event furniture rentals, the best-case scenario is for their team to coordinate your event requirements and match your price point.
The accessibility of your location is also crucial to choosing outdoor event furniture rentals. Think about how furniture will be delivered, set up, and packed up to and from your venue as much as you need to account for parking for suppliers, vendors, and guests. To give an example, lightweight and stackable stools may be ideal and easier to transport for remote locations. Moreover, consider guests with special needs, such as having ramps and furniture with standard heights for individuals in wheelchairs.
Takeaways on How to Choose Outdoor Event Furniture Rentals
The style and quality of your outdoor event furniture rentals speak to your taste and attention to detail as a host or an event planner. Choosing the right outdoor furniture for hire can be tricky since you need to consider weather conditions on top of the usual event requirements. We hope that you’ll have a better idea of how to furnish your outdoor event space.
For event lighting and furniture rentals in Dubai, you can check out our curated and diverse collection at Desert River. Please feel free to contact us, and we’ll be more than happy to assist with event styling and suggest the best furniture for your event, indoors or outdoors.