Every event needs chairs where guests or attendees can sit, lounge, and mingle. Selecting the right types of chairs for events is crucial, whether you’re putting together a casual gathering, wedding, private party, or corporate conference. The look and feel of your event chairs significantly impact the ambiance and atmosphere of your venue and the comfort of your guests.
Even the most minute details can determine an event's success. To help fine-tune your event planning checklist, we’ve prepared a simple guide for choosing chair rentals, including key considerations and tips. Here’s all you need to know to discern the best seating option and arrangement that will enable you to create memorable experiences.
Factors to Consider When Choosing Event Chairs for Rent
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Event Theme and Style
Having a theme can help you achieve a cohesive aesthetic that will captivate your guests, create unique experiences, and reinforce the purpose or goal of your event. Defining and understanding your event theme gives you a clear vision of what you want and how you intend to make it happen.
- Match the Chair Style
Now that you know your theme by heart, you can match the chair style to your specific event requirements. Choose chair rentals that will help you set the mood, tone, and atmosphere of your event. Consider the chair’s shape and colours, and see how they can complement your event theme and venue.
- Seating Comfort
Comfortable chairs enable guests to focus and sustain their attention on the event instead of being bothered by their uneasiness. Consider the personality and preferences of your guests, as well as chairs for rent that offer adequate cushioning and support. Also, factor in the height of your event tables, then look into chair rentals with suitable dimensions.
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Chair Materials and Durability
The quality of chair rentals can make or break your event's aesthetics. Always check the materials used in the chair's construction, as this determines its durability and sustainability for indoor or outdoor events.
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Wood
Most wooden chairs are versatile for indoor and outdoor use. You can choose from all kinds, shades, and textures of wood, and its natural finish contributes to a warm and welcoming atmosphere. Chair rentals crafted with wood blend well with rustic themes.
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Plastic
The main advantage of plastic chair rentals is that they’re usually lightweight, stackable, and easy to clean with a weather and stain-resistant exterior. Plus, they’re available in different colours, styles, and dimensions, making them ideal for indoor and outdoor events, whether casual or formal.
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Metal
Metal chairs for rent are available in various colours, such as gold, chrome, copper, brass, black, or white, with a sleek, antique, or matte finish. With a sturdy and rust-resistant build, these event chairs suit indoor and outdoor venues with industrial style or trendy urban themes.
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Upholstery
Upholstered chair rentals offer additional padding that boosts seating comfort. Look into the fabric or material used for the upholstery, as it can determine the chair’s actual appearance and comfort. For carefree guest experiences, we recommend stain-resistant upholstery that is easy to clean and maintain.
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Event Space Layout and Seating Capacity
The quantity of chair rentals you need to book depends on the number of people you expect to attend, and the seating capacity of your event venue.
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Account for the total number of attendees
Create a guest list to have an estimate of the total number of people attending your event. It’s always a good idea to rent a few extra chairs to ensure you have enough seats, plus around 20 on standby for unexpected guests.
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Evaluate space limitations and event chair design
Consider the optimal layout of your indoor or outdoor event space, then look for chairs with a design and build that perfectly fit your ideal dimensions. Ensure that the chair rental can go through doors or access points.
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Determine a seating arrangement that is compatible with your venue
Ask yourself how you want guests to move around your venue. Select the type of chairs that allows you to achieve a balanced aesthetic and facilitate foot traffic. They shouldn’t be too big or bulky, obstructing pathways or access points. Moreover, they must not make your event space look cramped or empty.
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Budget and Convenience
It’s not about renting the most affordable or expensive event chair. Rather, it's finding a furniture rental company that will give you value for money by matching your event requirements and budget while considering your convenience and logistics.
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Price Range
Have a reasonable price range in mind for the types of chairs that suit your event theme and style. Your budget for chair rentals can help filter your options. We advise you to strike a fine balance between furniture quality and your budget.
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Event Rental Services
Choosing a reputable furniture rental company that services your local area is your best bet at minimising complications at your event. Look into providers that offer the types of chairs you need. Ask if their event team handles delivery, setup, and pickup of furniture. Also, be sure to request quotes for chair rentals, considering the service and convenience they offer.
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Timing and Availability
Start looking for event chair rentals as soon as you decide on the theme. To ensure their availability on your event date, book them in advance or as soon as you have the estimated number of guests attending. Hire event furniture rental companies that understand the importance of punctuality.
Types of Chair Rentals for Events
Chiavari Chairs
Chiavari chairs are characterised by a classic, elegant, and lightweight design with slender vertical slats on the backrest and a seat pad. They are often the top choice for weddings and other formal or upscale events.
Cross-Back Chairs
As the name suggests, cross-back chairs have distinctive “X”-shaped backrests. Typically crafted from wood, they are a popular choice for vintage and rustic-themed events.
Dining or Banquet Chairs
Dining or banquet chairs offer a simple and functional design, making them suitable for casual and formal events, big or small. These event chairs are usually stackable, providing convenient delivery, setup, and pickup.
Ghost Chairs
Made with clear or transparent materials like acrylic, ghost chairs are a minimalist and modern option that seamlessly blends in with most event styles. These types of chairs are usually booked for elegant and contemporary weddings, as well as chic corporate events.
Lounge Chairs
Lounge chairs come in various designs, including armchairs and plush or modular sofas. These event chairs help guests get comfortable, encouraging them to relax and mingle, making them perfect for cocktail receptions. Consider bean bags for laid-back lounging experiences.
Accent and VIP Chairs
Accent and VIP chairs will help you create picture-perfect moments at your event or make certain attendees feel extra special. Moreover, these types of chairs contribute to your event’s wow factor.
Folding Chairs
Folding chairs are space-saving and practical options, ideal for events like seminars or workshops, programmes with quick turnovers, or those with many attendees. Their foldable design makes them easy to set up and pack up.
Pro Tips When Searching for Event Chairs for Rent
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Devote enough time to browse, canvas, and choose event chairs
The success of your event can boil down to effective time management. Take your time searching and choosing the right event chair rentals. However, do not put off decision-making to guarantee availability and avoid delays.
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Rent your event furniture and lighting from the same company
Chair rentals are just one of many pieces of furniture or decorations you need for your event. Choosing a rental company that is pretty much a one-stop-shop, offering a wide selection of products and end-to-end service, will help simplify event coordination.
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Designate a point of contact to coordinate event requirements
Designating a point of contact streamlines communication of event requirements to the furniture rental company. This person will be responsible for following up on the availability and delivery of chair rentals, supervising their setup and pick-up.
Final Thoughts on Choosing the Right Types of Chairs for Rent
- The chair you choose will set the event’s tone and atmosphere, influencing guest experiences. Prioritise seating comfort and consider its build quality.
- Ensure you have more than enough chair rentals to accommodate all your guests without making your event space look overcrowded or cramped.
- The right types of chairs for rent will match your event theme, requirements, and budget.
Allow our expert team at Desert River Event Rentals to assist you in creating a unique setting with high-quality furniture, lighting, and decor. We provide hassle-free end-to-end service. Our expert team will be more than happy to help style your event with a wide selection of chairs for rent that tick all the right boxes. Contact us today or visit our showroom in Dubai.